Committee Meeting minutes 29/02/2024

Minutes

WHW committee meeting Thurs 29th Feb @ 1930:

  1. Present:
  2. Steve Bradley (SB), Marian Austin (MA), Claire AK (CAK), Norman Clark (NC), Karl Bungey (KB), Mark Clark (MC), Henry Cairns (HC), Sam Potter (SP), Gregor Muir (GM), Amanda Watson (AW), Jacqui Parfitt (JP) and Dave Parfitt (DP).

Apologies:

  • Doug Little (DL) and Gill Barnes (GB).
  • Minutes of last meeting / actions:

Mini DH 23rd March (AW):

  • 45 riders booked (so far).
  • Timing cost £384.
  • 2 Commissaires (AW + 1).
  • Nevis Range to provide 2 x First Aiders £350.
  • SB said we could source tape from Frazer Coupland.
  • Helpers needed on 22nd March to help tape course.
  • HC to post on Socials asking for Marshalls.

Winter League / TTs (MA):

  • Wolftrax Sun 3rd March (no café).
  • Strontian (Ariundle) 24th March.
  • MC’s Croft 7th April + BBQ, CAK to source meat.
  • Emma Pearce happy to facilitate TTs plus try 1 x CX race (venue tbc).

Wednesday Nights (MA):

  • Look at other venues once we have more daylight, potentially Duror where winter league race was held.

Distillery Access (MA):

  • JP to put email around WHWs regarding access (Bridget Thomas).

L1 / L2 Training & Assessment (DP/CAK):

  • Only 1 candidate confirmed they could attend the date given by Cyclewild for L2 assessment therefore it won’t run.
  • Anyone needing to be assessed (or trained) can find a suitable ‘open’ course. WHW will fund if being done for the club.
  • MC running a L2 training, has space for 1 more on course.
  • KB keen to go through the British Cycling Coaching scheme, again WHW will help fund if awards are being used for the club.

Mountain Festival (DP):

  • Thanks to HC and CAK for flyers, etc.

New Jerseys (CAK):

  • (Fortan) Jersey ‘A’ chosen as design (vote taken by committee), CAK to proceed.

Adult Coaching Sessions (DP):

  • Antoine (Nevis Range Bike School) wanted to let the club know that he was keen to run more adult sessions as per last year. Feedback from the members who had participated was very good. There will potentially be a WHW discount for these sessions.
  • Thanks to MC for running the free coaching sessions which were well attended (20+ kids). Those who took had a great time and gained valuable skills.
  • MC wished to remind the club that Alba Mountain Biking very kindly offers a 20% discount for members.

Trail Names (JP):

  • Enquiry to the club about naming trails. This isn’t in the club remit and the member was referred to the LTA / Trailforks. FLS policy is that ‘unofficial trails’ aren’t named. JP replied to member with relevant information.

Bank Balance (DP):

  • £8296.64 (thanks to GB for dropping off the information)

AOCB:

  • We’ve had a kind offer for free club stickers and will get some printed (WHW logo) to see if popular. JP
  • Rock up and Ride keen to work with the club again CAK happy to proceed as per last year.
  • KB looking to set up a First Aid course (Strontian), will let the club know as members would be welcome to book if there are spaces.
  • NC kindly volunteered to set up the ‘user group’ for the pumptrack.
  • WHW to fund a BMX coach for the ‘BMX Bowl’. GM/JP

Date for next meeting:

  • Tues 21st May.

committee minutes 05/12/23

Minutes WHW committee meeting: Tues 5th December 20223

  1. Present: Claire Abernethy (CA), Karl Bungey (KB), Norman Clark (NC), Mandy Watson (MW), Mark Clark (MC), Marian Austin (MA), Sam Potter (SP), Jacqui (JP) and Dave Parfitt (DP)

Apologies: Gregor Muir, Gill Barnes, Doug Little, Steve Bradley, Aiden and Ava

  • Confirmation of committee roles: as noted in AGM minutes with the addition of MW(junior events co-ordinator) and KB (general committee member)
  • Minutes of last meeting: actions as noted below
  • Winter League:
  • Duror run under ‘Access Legislation’26 registered racers (WHW and NACC), an excellent race – many thanks to Ben Miller and his team for organising
  • FLS wish to have “honest discussion” re numbers at WHW races MA
  • KB now has permission from FLS for Strontian round
  • Nevis and Wolftrax permissions, etc. still tbc MA
  • ‘Gravel Group’ (North Of Scotland, SC) SP to attend ZOOM meeting first Monday of every month
  • Dates for L1 & 2 training / assessment:
  • MC to confirm dates for a Level 2 Training course (prov. 27th – 28th Jan) and Level 1 course (prov. 24th – 25th)
  • MC to liaise with CA regarding confirmation of dates and course participants
  • MC has kindly offered discounts to club members for different courses and also a free training day for kids (19th Feb) – details to be emailed to club, JP will send out with newsletter
  • Free online CPS course, MA to give those interested the code
  • First Aid course for 6, CA, to look at options
  • DP to look at funding options still available to us (£300 still use from LSA)
  • Mini DH and junior ambassador roles:
  • Aidan and Ava will put together a Google Doc Survey as part of their role as Junior Ambassadors for Scottish Cycling, CA to email around Kids Club
  • MW to organise a Scottish Cycling Mini DH at Nevis Range (MW will contact), this will be run on a course which is all rollable and therefore accessible to most riders from u10 – u16 level – prov. SAT 23rd March
  • Pre L1 coach programme for 14-16, MW more info to follow…
  • Mountain Festival:
  • WHW to have leaflets / poster / etc. on Nevis Cycles stand , if Off-Beat has a stand we will ask them as well CA
  • New Jerseys:
  • Agreed to pay Fortan £40 for new design, jerseys will be £32 Adults and £29 Youth CA
  • Community Sports Hub (CSH):
  • Overview of meeting attended by DP
  • Will look through links to funding options provided by CSH DP
  1. Bank Balance:
  • £6124.46 as of 04/12/23
  1. AOCB:
  • Funding for Adult Coaching Sessions DP
  • WHW LTA session, Torlundy SAT 9th DEC MC
  • LTA rideout SUN 10th DEC MC
  • LTA & FLS talking about re-opening ‘The Cackle’ MC
  1. Date for next meeting:
  • Thurs 22nd Feb @ 1930 (Dave and Jacqui’s)

minutes of Committee meeting -19/09/23

West Highland Wheelers Committee Meeting –Tuesday 19th September 2023

Present – Doug Little, Marian Austin, Gregor Muir, Gill Barnes, Norman Clark, Mark Clark, Steve Bradley, Dave and Jacqui Parfitt.

Apologies – Nathan Marsh.

Fort to Fort

  • Planned for Sunday the 29th of October.
  • Permission has been given from The Great Glen Way Events team to run the event.
  • The crash barrier on the pavement at Bridge of Oich is still there and the old pedestrian footbridge is still closed. It was agreed that we would pursue these issues further, but if nothing can be resolved we shall go from Fort William to Fort Augustus again. Gregor is going to send an email to Stewart Easthaugh to ask what can be done.
  • Sign on will be from 9.30 until 9.45 with the first riders leaving at 10.00.
  • It would be good to remind people that the clocks go back one hour on Saturday night.
  • Riders will be asked for a minimum £5 donation to take part in the event. This will be donated to Highland Hospice in memory of Lynsay Jarrett.
  • As per last year, rather than being run as a race this will be a “club ride”. We shall still provide timing so that riders can compare their times against each other, and against previous years. Riders will be covered for third party liability by Scottish Cycling. It would be good to remind riders that for this event, and other events that the club runs, that they should consider joining Scottish Cycling if they require more comprehensive insurance.
  • Doug will sweep at the back on his e-bike. It was decided that we did not have to have a sweeper van as most people will be able to call on their own back up.
  • We need to advertise for someone to do timing and for marshals.
  • Tea, coffee and tray bakes will be provided at the end.
  • High School kids are able to do the race unaccompanied.
  • Doug will write a newsletter to be sent out by Sunday 1st of October to promote the event and ask for Marshalls. Also included in this newsletter needs to be info about the AGM, Winter League and Wednesday night rides + an appeal for a new Chairman, social media person and someone to help with child protection issues.

AGM

  • Planned for Thursday the 9th of November at 7.30 -venue to be confirmed.
  • The agenda needs to go out 3 weeks beforehand.
  • The bike track AGM will follow immediately after.
  • Awards

           – Most Improved Downhiller  –  Daniel Parfitt

           – Most improved Lady -Bronagh

           – Most improved Junior male – to be decided by the kid’s club committee

           – Most improved junior female – to be decided by the kid’s club committee.

           It was agreed that the kid’s trophies would be presented at the final kid’s club session of the year.

  • Presentations

          – Doug will do a chairman’s report (including a kid’s club report)

          – Gill will do a treasurer’s report.

  • Committee positions.

  – Doug is definitely standing down as chairman.

  – We also definitely need to find someone to be social secretary and help with the flow  information  to members through newsletters, social media etc .

– We also need someone to help with child  protection .

  • Subscriptions for 2023/2024- agreed to keep the same for this year but to definitely look at increasing them next year.

         – Juniors/students  £8.00

         – Senior £17.00

         – Family £28.00

         – Small Family (it was agreed to keep this) £24

  • Doug will collect all the trophies for presentation.

Winter League

  • Agreed to hold 8 races.
  • The date for the first race is provisionally going to be the 19th of November, followed by the 3rd of December.
  • Marian is going to check with Vince re a date for the Clare Mackintosh memorial. There is only one bank holiday between Christmas and New year (the 26th) so it might be better to run it on a date after New Year.
  • Mark is happy to run a race at his Croft but would prefer if it was later in the year this time.
  • NACC have been in touch to say that they are keen to run a race.
  • Other possible organisers/venues are Leon (Achaderry Estate), Ben Miller (Duror), Lance/Stewart (Wolftrax using the new blue run) Vince???? (Invergarry), Doug???? (Nevis Range)
  • Marian will aim to put together a rough schedule for the AGM.
  • We need to decide how many races we are doing on Forestry land and decide whether it is best to apply for a multiple permission license from Forestry.
  • Andy has very kindly agreed to run the Xmas Handicap again on Sunday the 17th of December.
  • The best 5 out of 8 races will count towards the final table standings.
  • Kids’ club races may not be possible at all the venues and will be organized separately by the kid’s club.
  • Races will be free for members. £5 for non-members.

Wednesday nights

  •  Gregor has the 4 lights for night riding that we purchased last year. It would be good to put this info out in the newsletter.
  • Gregor has made a rough schedule for the next wee while and is open to any suggestions. It was agreed that it would be a good idea to use Nevis Range as a venue more often during the winter as there is always the option there of less muddy trails.

Kid’s Club

  • Will run up until the beginning of December before stopping for the winter.
  • Level 1 course booked for the 21st and 22nd October with Mark Clark.
  • Important for insurance purposes that Leaders are up to date with their first aid qualifications, Scottish Cycling membership, CWPS training and are disclosed.

Bike Park

  • Main pumptrack is now open. Aim is now to get the skatepark and Lighting finished in the next few weeks.

Lochaber Trail Association

  • Next dig is Sunday 30th September 30th at Glen Loy. The 3rd phase of Sunset trail.
  • Mark confirmed that Nevis Range re now maintaining trails only as far as Black Crane, Ridgeline, Buddies and the old red. Once Sunset trail is finished  LTA are going to make a phased approach plan for restoring the Cackle. Forestry are going to look at restoring Broomstick Blue once the works at The North Face car park are completed.

AOB

  • Facebook issues. The changes that Jacqui has made to Facebook controls appear to be working and we have had no further pornography posts appearing.
  • Nevis Range issues. Following on from the last meeting, Gregor sent a letter to Nevis Range asking for a meeting to discuss communication issues. So far, this meeting has not happened.
  • Nevis Range are offering members a 10% discount on the upcoming Night and day enduro. Jacqui will send out info about this.
  • New BBQ. It was agreed to pay Claire £200 for her unused BBQ (RRP £300)
  • Steve confirmed that the new blue trail at Wolftrax is scheduled to be ready for the October holidays. He also offered to guide a group ride around the naturals on the other side of the road.
  • New tops. It was agreed to ask Claire to get in contact with Fortan to get a design for new  tops. These tops should keep intact the essence of the old ones. If possible, it would be great to have a sample to show at the AGM so that we can ask for orders. To give everyone an idea of the correct size then it would be great if Claire could bring along a selection of Nevis Cycles ones to try on.
  • Following contact from Scottish Cycling it was agreed to ask at the AGM if there is any interest in the club running organized gravel bike rides.

Bank Balance – £14090  (£7000 of this is to go to the pump track)

Next Meeting – The AGM on Thursday the 9th of November.

Committee Meeting 25/07/23

West Highland Wheelers -Minutes of Meeting

25th July 2023

Present: Doug Little, Gill Barnes, Gregor Muir, Dave Parfitt, Jacqui Parfitt, Marian Austin.

Apologies: Steve Bradley, Lorraine Whelan.

Actions from Last Meeting:

  • Mark still needs to give us the costs for doing a Level 1 course on 2nd and 3rd September.
  • Congratulations to Zoe and Chris for passing their Level 2 assessment. Andrew is doing his assessment in August.
  • Gregor and Nathan still need to liase about doing a Scottish Cycling Club Protection Officer course.
  • Doug still needs to contact Simon at Highland First Aid about doing a free 2-hour refresher course.
  • Jacqui has sent out info about the rolling membership system in a newsletter.
  • The website has been updated re Bike and Blether.

World Champs Fringe Event- Wednesday the 26th of July at Achaderry Estate Roy Bridge:

  • Scottish Cycling are giving us £300 towards hosting this event.
  • Many thanks to Leon for hosting the event and coming up with the novel idea of holding a fun biathlon competition. The club will offer to pay Leon for any of the costs associated with running this event.
  • Doug will do the BBQ.

Nevis Range letter:

  • There have been some fairly significant communication issues recently between the club and Nevis Range. Gregor has drafted an email to be sent to Nikki at Nevis Range outlining these issues and asking for a meeting so that we can discuss how to address them and improve things going forward.
  • Marian will forward this email to the Nevis Range Board of Directors
  • It was agreed that Gregor, Gill, Doug and Ruari would aim to attend any prospective meeting.

Fort William Bike Park:

  • Plans are well afoot for the opening of the Bike Park on Wednesday the 2nd of August.
  • Marshalls are needed to help with the opening event. Jacqui will send out an e mail asking for marshalls and ask them to get in touch with Ruari.
  • As agreed at the last meeting, the Wheelers will contribute £7000 towards ensuring that the work is finished at the Bike Park. £3500 of this will be an outright donation and £3500 will be a loan to be repaid over the course of 5 years.
  • Work on the 2 pump tracks is finished, however there is still work needed to finish the skatepark. For this reason, the bike park will be open for a couple of days and then will close again until the skatepark is finished and a security fence has been put up around the whole development.
  • Once work is finished the bike park will not be open to the general public during school hours.

Opening hours for the public will be;

Mon to Thu 16.00 – 21.00

Friday 14.00 – 21.00

Weekends and School holidays 8.30 to 21.00

  • During school hours, recognized user groups will be able to book time slots. The board of the bike park will need to approve these groups and there will be an annual administration fee involved. The wheelers will be a recognized user group and it will be necessary to appoint someone who can verify any Wheelers members that wish to use the Bike Park during school hours.

AGM:

  • Provisionally planned for Thursday the 9th of November.
  • It was agreed that it would be good to hold it again at The Highland Soap Factory. Doug will liase with Mandy about this.
  • As per the last few years, the bike park AGM will be tagged on at the end of the Wheelers AGM.

Fort to Fort:

  • Planned for the last Sunday in October – the 29th.
  • All donations this year will go towards Highland Hospice in memory of Lyndsay Jarret.
  • The aim this year would be to run the race starting from Fort Augustus. It would be good to avoid the road bridge at Bridge of Oich and go over the old bridge. Doug will make initial enquiries with The Great Glen Events team about getting this bridge open for the event.

Wednesday Nights:

  • Going well, but it was agreed that there was a need to provide more info about meeting points for everyone.
  • Rather than naming leaders it would be good to just say that “there will be 3 groups of differing levels”
  • If Gregor is not going to be there and he has not found a specific replacement to run the teenager’s group then this needs to be made clear. Teenagers will still of course be able to come along but will need to join other groups.

Facebook/Social media:

  • There have recently been some issues with people posting pornography on our Facebook page. Fortunately, these were spotted reasonably quickly and removed. In order to try to avoid these postings in the future Jacqui has locked as many settings down as she can on Facebook. For example, people will only be able to post if they have been a member for a month. It was agreed that we should monitor how this goes before deciding if we need to take stronger action.
  • With the World Champs coming up Scottish Cycling have been reminding clubs of the need for websites to be as welcoming as possible to new members. Glasgow Wheelers website was specifically quoted as an example of good practice.
  • It was agreed again about the need to find a social media person who can monitor/respond to facebook posts, send out newsletters, forward relevant info from Scottish Cycling newsletters etc.

AOB:

  • BBQ – the need to do a risk assessment for this was discussed. We need to make enquiries about who could do a gas safety certificate for us and how much this will cost. In the meantime, Dave will see if he can get hold of a risk assessment for gas cookers from Nevis Range and we shall continue to do visual inspections and above all ensure that the BBQ is well cleaned.
  • Tops – we need to make a new order of tops.  It was agreed that we would use Shredz again. After the World Champs are done and dusted Jacqui will send out a request in a newsletter for sizes.

Bank Account:

  • Currently standing at £13507

Next Meeting

  • Tuesday the 19th of September at Marians house at 7.30

committee meeting minutes 16th may 2023

West Highland Wheelers Committee Meeting – 16/05/23

Present; Doug Little, Marian Austin, Gregor Muir, Gill Barnes, Norman Clark, Mark Clark.

Apologies; Steve Bradley, Dave Parfitt, Lorraine Whelan, Jacqui Parfitt.

Bikmo/British Cycling Club of the year award.

  • As part of this award we have £100 to spend on an event of our choice. It was agreed that it would be good to put the money towards an event to celebrate the opening of the bike park.
  • Also, as part of the award we also get a free year’s affiliation with British Cycling. Doug to forward details about this to Marian.
  • Bikmo would like to do a feature on the club and have asked for a video highlighting all that we do. This is in addition to the Scottish Cycling Bike and Blether video, which they would like to use. Doug to see if we can get anyone from kid’s club ( Ava/Aidan/Holly?) to do a video.

Winter League.

  • This year we held 2 races on forestry land and were not charged by forestry for this. If we are going to do more than 2 next year it might be worth applying for a licence to cover several events (£250) as per the athletics club. It was however generally felt that we might only be doing 2 races again on forestry land. If doing races on forestry land, it is important that we minimize the use of “guerilla tracks”
  • Mark is happy to do a race again at his croft, but would prefer that it would be slighter later in the series, so that he can combine it with a BBQ.
  • It would be good to approach the Foxes about running a race.
  • Our event insurance is up for renewal. The price has increased from £468 to £489. This covers us for 15 non-road events for up to 250 people. It gives us £20 million in public liability insurance which is what forestry require in order to run races. It also covers anyone volunteering at races. It was agreed that we would renew the insurance at the new price.

Time Trials.

  • Going well. It is great to get the Triathlon club involvement.
  • Norman is going to post on facebook about the “ Tour of the Pistes” charity ride later in the year. Norman would be happy to take anyone interested to Laggan to join in the ride to Fort William from there.

Wednesday Night Rides.

  • Numbers have recently been very good and it was agreed that having designated leaders for different level rides was working well.

Kid’s Club.

  • Mark is going to run a level 1 course for 6 riders on the 2nd and 3rd of Sept. Mark will let us know the cost for this. As an introduction to the course, he will run a taster session on the morning of the 10th of June.
  • Zoe Newson, Andrew O’Hagen and Chris Waters from the Bike Kitchen all needing to do their level 2 assessments as soon as possible. Mark is not yet able to do this for us, and Mike is away in India for a couple of months. Doug/Bridget to contact Karl at the college to see if they have any assessments coming up. The other option would be Glenmore Lodge.
  • Gregor/Doug to speak to Chris about doing a maintenance session/sessions for the club.
  • Nathan has offered to help out with Child protection. When we are looking for affiliation next year it is important that he has done the Scottish Cycling Protection officer’s course.
  • Doug to contact Simon at Highland First Aid about doing his 2-hour free refresher course.
  • As part of Nevis Range’s funding application to Sport Scotland for upgrading the downhill track it was verbally agreed the kid’s club would get three free uplift days. We need to work out the dates and logistics for this.

Festival.

  • Agreed that it was a great success. Would be good to look at collaborating with the Foxes on a smaller festival next year.
  • The final payment of £1250 should be made to us from Event Scotland on 24/5.

Bike and Blether.

  • Bike and Blether rides are now mixed rides.
  • We need to update the website about these rides.

Membership.

  • Jacqui has learned a bit more about things that we need to keep an eye out for in the new rolling system. A bit of monthly admin is needed to keep on top of this.
  • Jacqui is going to write some info to send out in a newsletter reminding everyone about how the rolling membership works.

Trail Association.

  • The next dig is this Sunday the 21/05 at Achaderry Estate.
  • Mark informed us of the following points agreed at a recent meeting with Forestry.
  • The Trails at Strone should be re-opening within the next month.
  • Forestry have pledged to provide £1500 per annum to LTA to help with materials for maintaining trails.
  • Subject to receiving a plan, forestry has agreed that LTA can take over the Cackle. It would be good to involve the Kid’s club in helping to develop this.
  • Forestry will be looking after Broomstick Blue and the puggy line.

Bike Park

  • Work is well underway and the opening date is planned for Wed the 2nd of August.
  • There is currently a funding shortfall of around £10,000. This is needed for the special sound protective fence, without which the project will not be able to go ahead. Gregor is working on making up this shortfall, it was however agreed that if it comes to the stage that a shortfall of cash is holding up the opening of the Bike Park, then the Wheelers would help out financially. We would provide up to £3500 as an outright donation and a loan of up to £3500 which would be repaid.

AOB

  • As of this year, Highland Council will no longer be providing any funding for Sports Councils. Once current reserves are spent, then the likelihood is that Lochaber Sports Association will wind down. It would be good to take advantage of available funds this year. We can apply for a maximum of £500 per application with a total limit of £1000 per annum. Any applications have to be match funded by the club. Doug to pass contact details to Gregor to see if the Bike Park can use any of the funding.
  • Ava and Aidan have applied to join the Scottish Cycling Young Ambassadors Programme. They will find out in June if they have been successful.

Bank Account– currently standing at £12700

Next Meeting – Tuesday the 25th of July at 7.30. Provisionally at Gill’s House.

Actions.

  • Doug to see if Aidan/Holly/Ava would be interested in doing a video outlining club activities which we could send to Bikmo.
  • Mark to give us costs for running a level1 course on the 2nd and 3rd of September + a taster session on the morning of the 10th of June.
  • Doug to liase with Bridget and Karl at the college to see if we can get Andrew, Zoe and Chris on any upcoming level 2 assessments.
  • Gregor/Doug to speak to Chris about doing some maintenance sessions for the club.
  • Gregor and Nathan to liase about doing a Scottish Cycling club protection officer course.
  • Doug to contact Simon at Highland First Aid about doing a 2 hour first aid refresher course.
  • Jacqui to write some info about the rolling membership system to send out in a newsletter.
  • Doug to update the website re Bike and Blether.

committee meeting minutes 7th March 2023

Minutes of Meeting

7th March 2023

Present: Doug Little, Gill Barnes, Nathan Marsh, Gregor Muir, Dave Parfit, Norman Clark, Lorraine Wheelan, Marian Austin, Steve Bradley. Fort William Foxes (FWF) members also attending were Rhiannan MacIntosh (RM), Stephanie McKenna (SM) and Elise MacGregor (EM).

Apologies: Jacqui Parfit, Mark Clark

Approval of Agenda and Minutes: all agreed

Doug welcomed everyone to the meeting and thanked Fort William Foxes representatives for coming along.

Bike Festival: 

  • General discussion around what is happening at the festival and what assistance FWF’s need from WHW. There are brochures available and all info can be found on the Foxes and Wheelers Facebook page or the festival page here: https://www.facebook.com/events/903444154302521/?ref=newsfeed
  • RM, EM and SM: the festival will run over three days, Friday, Saturday and Sunday (24th to 26th March).
  • Friday will be held at the Highland Cinema and is a Bike Film Contest “Why I love Cycling”, video entries need to be 3 minute long videos about cycling. EM asked if WHW could try and promote this competition to get more video entries, otherwise no further help is needed.
  • Saturday will be at Caol Community Centre, lots happening inside and outside; bucking bronco, bouncy castle, kit sale, stalls and raffle – see brochure or Facebook page for further info. Funds raised by the raffle will go towards the Bike Park. EM: asked if WHW could arrange the setting up and manning the Agility Course, volunteers needed for this and FWF’s have asked if WHW could also source volunteers to assist with parking duties.
  • Sunday is a combination of Social Rides at NR (Bike and Blether), Glen Loy (Foxes) and also a Dig Day (Glen Loy (Erracht side)). WHW and FWF’s leaders will run the social rides.
  • EM: there is a requirement for a wooden roll in feature to be built for the Giant Air Bag and she has asked for help to get someone to build this (included in budget) – NC has offered to do this and will liaise with EM for build requirements.
  • EM: stated that there will be T shirts given to all of the helpers (various sizes available).
  • EM: Nevis Radio will be at the Festival all day on the Saturday.
  • Suggested Volunteers/ride leaders: Jacqui Parfit, Jill Barnes, Lorraine Wheelan, Linzi Beckett, Doug Little, Gregor Muir, Norman Clark, Stefan Baltrunas, Nathan Marsh (tbc) and Dave Parfit (tbc), Ruby Clark and Ava Marsh.

Winter League Discussion:

  • Sunday the 19th of March at Wolftrax ( including a kid’s race) – Stewart and Lance are running this race. Permissions have been granted and the café are aware that we are coming. DL might also help. MA advised that Christian needs confirmation for the race plans/route from Lance and that Lance also needs to complete a Risk Assessment. DL and Lance are going to Wolftrax on 13th March to check out the route.
  • Sunday the 2nd of April at Nevis Range – Steve is running this race. Due to possible complications with the timing equipment, and the fact that it is the opening weekend of uplift, Steve is going to run this race as a cross country race. This race will be followed by the prizegiving and BBQ. DL stated that volunteers are needed for cooking, DL will buy the food. SB stated that he is still considering the route. MA will gather the trophies in. DL will do the kids race.
  • Every rider who has completed 3 races will get a WHW buff.

Time Trials:

  • Proposed dates on Tuesdays (organisers in brackets)

18th April – Commando Memorial (Emma)

9th May –Loch Eil 10 (Andy and Nathan)

30th May – Invergarry (Vince)

20th June- Laggan Dam (Nathan)

11th July- Loch Leven (?????)

1st August- Loch Eil 10 (Doug)

22nd August Commando Memorial (Spook?)

  • Best 4 races out of 7 to count.
  • Emma to register races with Scottish Cycling.
  • GM stated that the Triathlon Club are keen to help with the Time Trials, GM will contact Sam Potter to discuss further.

Wednesday Night Rides:

  • DL discussed having an introductory night after the festival.
  • Discussed options of separating the Weds rides and adult and youth specific rides, GM happy to continue Youth Rides regardless of outcome. NM suggested advertising for an evening ride specifically at Nevis Range, a consistent Youth ride to encourage more to come along. This needs to be explored further.
  • GM looking for suggestions for places to have future Weds night rides.

Lochaber Trail Association:

  • AGM on Tuesday 14th March at the Highland Soap Company. Mark is keen to get more committee members for LTA.

Scottish Cycling Rock Up and Ride Project:

  • The Isla bikes are arrived at the beginning of March and the first lessons were held at Inverlochy and Lundavra primary schools during the first week in March.

Pump Track:

  • GM updated everyone on the progress of the Pump Track; currently they are £5000 short which means that the fence build cannot be completed until the funds are in place, Gillies Fencing have the contract and will start building the fence the last week in March. Velosolutions and Concreate aim to have the whole project built by the end of July in time for the World Champs on the 4th and 5th of August.

Any other Business:

  • Simon at Highland First Aid has very kindly offered to do a free 2 hour refresher for all leaders before Kid’s Club resumes. Venue and times TBC – not discussed.
  • Brief discussion over a community Event around the time of the World cup.
  • Website/social media – not discussed.
  • JP stated that we need more ride leaders for the mixed Bike and Blether at the Festival on the Sunday.
  • NC suggested Pump Track donations tins be at the festival to help raise funds for the shortfall of £5k.
  • WHW Uplift Pass – adult early bird price is £181.95 (full price £194.95, non members £396.95). The U17s early bird is £97.95 (full price £104.45, non members £216.95) as per the WHW email sent out to members. Cut off date for the early bird tbc.

Bank Account:

£17165 (this includes a lot of money for the festival which will be going out of the Account soon).

Next Meeting:

Tuesday 16th May at MA’s house.

ACTIONS:

  • WHW members to spread the word re “Why I love Cycling” video entries for the first event of the Festival on 24th March
  • Volunteers needed for Sat 25th – Agility Course 2 x volunteers needed for parking duties, an extra person for the Smoothie Bike and also a volunteer to float for general enquiries inside and outside
  • More Ride Leaders needed for the Bike and Blether ride on Sunday 25th (festival)
  • Gear sales at festival – have two WHW tables to sell peoples second hand bike gear and ask for volunteers to run this
  • GM to take Pump Track donations tins to the festival
  • Lance Marshall and DL to confirm route plan for Wolftrax on 19th March with Christian
  • Lance Marshall to complete Risk Assessment for Wolftrax on 19th March
  • SB to discuss with the cafe re food available for Wolftrax race on 19th March
  • MA to gather in the Trophies for the Winter League from last years League
  • DL to arrange kids race on 2nd April and buy food for BBQ
  • DL to discuss TT at Invergarry with Emma
  • NM to discuss TTs with Sam Potter (Triathlon Club) and GM will discuss with Bronagh
  • Discuss Youth Rides separating from Adult Social Weds Rides

committee meeting minutes 07/02/23

West Highland Wheelers – Committee Meeting Tuesday the 7th of February 2023

Present – Doug Little, Gregor Muir, Mark Clark, Norman Clark, Dave Parfitt, Jacqui Parfitt, Gill Barnes

Apologies – Marian Austin, Lorraine Whelan, Steve Bradley.

Winter League.

  • Thanks to Vince and Cammie for organising a great race at Invergarry at the weekend.
  • The remaining races in this year’s Winter League are;

– Sunday the 26th Feb – Barcaldine (run by NACC)

–  Sunday the 19th of March  – Wolftrax. We still need a main organiser for this. Stewart MacMillan has said that he would be willing to help out but would like someone else to assist/lead. All permissions are done for this race, we just need someone to lay out the course, do the risk assessments and run the race.

-Sunday the 2nd April – Nevis Range ( including a BBQ and prizegiving) – run by Steve Bradley. This may or may not be an enduro. Spook is going to let us know the feasibility and cost of using the timing as this may have gone up significantly. This is the first weekend of the school holidays and the opening weekend of uplift. There may well also be a number of members away racing at Innerleithen.

  • Some research by Andy has shown that the number of racers over each race has remained fairly stable over the past 4 years. It was generally agreed though, that it would be a good idea to do a Facebook poll at the end of this year’s WL to get any ideas on how we might improve things going forward and attract more racers.
  • Ben Miller very kindly offered to do a race at Duror if we were unable to get a suitable date at Nevis Range. We are now ok for Nevis Range but would definitely be very happy for Ben to organize a race at Duror next year.

Festival on the 25th, 26th and 27th of March

  • Elise has started posting information about the festival and is going to ramp this up in the next week or so when posters and fliers are printed.
  • Jacqui is going to contact Elise about her being able to post directly on to our facebook page and the Instagram account that we have just discovered that we have had since 2014!

Time Trials

  • Emma and Vince have had an initial discussion about how to change things up a little and hopefully encourage more riders to take part on a regular basis.

Bike Park

  • Things are progressing slowly. Work should hopefully start in late March, early April and finish

just in time for the World Championships.

Scottish Cycling Rock up and Ride Project

  • Many thanks to Claire Abernethy for all the time and effort that she has put into organising this. The Isla bikes are arriving at the beginning of March and the first lessons will be held at Inverlochy and Lundavra primary schools in the first week of March.

Trail Closures

  • Concerns were raised about the current temporary trail closures and whether the Wheelers need to do anything to try to help to ensure the long term future of these trails. Mark reassured us that the Lochaber Trail Association are having a meeting with FLS in the next week to discuss this very issue. High up on the agenda for this will be the need to work together more.
  • Mark feels that the best way for the Wheelers to try to help to ensure the long term future of these trails is for more wheelers members to get involved with LTA. They are currently looking for more committee members and their AGM is on Tuesday the 14th of March.
  • The next Trail Association trail dig is on Sunday the 26th of February. Meeting at 10.00 at the North Face car park at Torlundy and working on Lockdown/Rob’s trail.

Bike and Blether

  • Lorraine has set up a specific Bike and Blether facebook page which is linked to the Wheelers page.
  • Jacqui confirmed that she will be around on the Saturday and Sunday of the festival to run Bike and Blether rides.
  • Jacqui is in the process of signing the club up to the SAMH and be a part of Scotlands mental health charter for physical education and sport . All agreed that the club would be very happy to continue with this process.

Scottish Cycling

  • Affiliation has been accepted by Cycling – Claire Abernethy, Robbie Cant and Kenny Forsyth to do their CWPS before kid’s club starts up again at the end of April
  • There is a youth development online meeting 21st Feb from 6-7. Doug has said that he will attend this.
  • There is time trial commissaire face to face training on the 25th of Feb at Forrres – do we have anyone interested?
  • It was confirmed that all the required certificates for coaches need to be sent to Marian ( with Gregor copied in) as and when they are acquired/ refreshed.

Wednesday night rides

  • Many thanks to Dave for sourcing 4 new night riding lights. These are now in Gregor’s possession for anyone who wishes to borrow them. We currently have one helmet mount and 3 handlebar mounts. Dave is going to get one more handlebar mount.
  • Numbers have been low recently but the weather has been fairly horrible. Might be worth doing another introductory night for different levels just after the festival.

AOB

  • Many thanks to Simon at Highland First Aid for running a course and getting 8 members qualified/ refreshed. Simon has very kindly offered to do a free first Aid refresher session for all leaders before the start of the next block of Kid’s club sessions. Doug will contact him to confirm this.
  • Mark is keen to get 4 candidates together for a British Cycling Level 2 course so that he can finish his British Cycling tutoring process. Mark will contact Claire to chase up potential kid’s club parent candidates. Gill will speak to Claire Beattie to see if she would be interested.
  • Doug still needs to organise a  meeting with Vince, Jacqui and Evelyn to discuss the website social media etc.

Next Meeting – Tuesday the 7th of March at Doug’s house.

Actions;

  1. Find an organiser for the Winter League race at Wolftrax. Doug to contact Lance and Leon to see if they would be interested in helping.
  2. Jacqui to contact Elise re posting directly on to our facebook page and Instagram.
  3. Doug to attend Youth Development Meeting on the 21st of February.
  4. Dave to source one more handlebar mount.
  5. Gregor to put an introductory night riding session into the schedule at the beginning of April after the festival.
  6. Doug to contact Simon at Highland First Aid re organising a leaders first aid refresher session.
  7. Gill to speak to Claire Beattie about possibly doing a level 2 course with Mark.
  8. Doug to organise a meeting with Vince, Jacqui and Evelyn to discuss the website, social media etc.

Committee meeting minutes 06/12/22


 
Present: Doug Little, Gill Barnes, Nathan Marsh, Gregor Muir, Dave Parfit, Jacqui Parfit, Norman Clark, Mark Clark, Lorraine Wheelan, Marian Austin, Steve Bradley
 
Apologies: N/A
 
Approval of Agenda and Minutes: all agreed
 
Doug welcomed everyone to the meeting and welcomed new members Lorraine Wheelan and Nathan Marsh.
         

  1. Trail Maintenance Day: Saturday 10th December 10am to 2pm at Nevis Range. DL asked if there was anything needing to be done; MC stated that everything is in place now. A reminder to be sent to Kids Club DL will email Claire Abernethy. The café may be closed, toilets open, DL will take the coffee/tea etc. out from the club shed, DL suggested people take flasks of hot water and food and MC to take cake.
  1. Christmas Handicap: Andy Rodgers is running this on Sunday 18th December in Glen Nevis, sign on is at 1030, £6 for the lucky dip gift.
  1. Winter League Discussion: Big thanks to Leon Sims and Lance Marshall for the huge amount of work they put in for the route on 4th December, even bridge building, it was also great having toilets for the course!
  1.  
  2. Glenloy (Upper) – MC organising this.
  3.  
  4.  
  5.  

April – Enduro at Nevis Range, no confirmed date yet, DL suggested dates of 9th April (Easter Sunday) or 2nd April – Waiting for confirmation from NR that the race can be held there. All discussed alternative venue if NR falls through.
 

  1. Clarify Committee Positions: DL stated that NM is down as General Committee or “Road Rep”.

Claire Abernethy has started collating information and will be doing the CWPS (Child & Welfare Protection in Sports) which everyone needs to do. Claire will also need to do special Child Protection office training.
GM will send training links to all leaders for Child Protection Training.
DL discussed who will take on specific rolls and responsibilities for social media, the website, newsletter, race results from previous years and keeping the Blog updated. DL to have a meeting with Vince Mackintosh, Jacqui Parfit and Evelyn MacLennan to discuss.
 

  1. Junior Representatives: Aiden and Ava have offered to be Junior Reps; NM will be a liaison between the Junior Reps and the Committee, so the Junior Reps do not need to attend Committee Meetings. NM will work with them on a list of things they would like to see happen at Kids Club and feed back to the Committee.
  2. Time Trials: DL will email Emma, NM and Vince Mackintosh in the new year re the schedule.
  1. Wednesday Nights: lights will be needed for the night rides; DP will go to the bike shops to purchase some new lights for the club; 2 sets from each shop. DL will check prices.

GM asked if Strone has reopened to which MC stated there has been to updates yet.
GM and MA discussed the 14th and 21st  December night rides; the 14th was going to be up Glen Nevis with the adults going to the pub and Kids Club to McDonalds however due to Richard Kidds funeral being on the 14th it was discussed and agreed by all that this be changed. The 14th will now be at Nevis Range and the 21st will be at Glen Nevis then pub/McDonalds. NM will run the Kids Club night ride.
 

  1. Kids Club: The last one of 2022 was on Saturday December 3rd. Well done to Joseph and Daniel for passing their British Cycling Fundamentals of Mountain Bike Leadership course. Thanks to MC and Mike Pescod from Abacus Mountaineering for the training.

DL advised that there is now funding for Level 1 training in April 2023.
MC stated he wants to do the Level 2 training but needs more people to sign up for the course for MC to be approved. Level 2 is an 18+ professional qualification that cab used at club level.

  1.  

April Fundamentals Level 1 – up to 6 people
DL stated that there is 5 or 6 kids and several adults up for doing the course; a mix of kids and adults would be good.
 

  1. Event Scotland/WHW/Fort William Foxes Festival: Planning for the festival is progressing well. Elise from the Foxes is very organized and is doing a great job putting it all together. The main part of the festival is going to be held at Caol Community Centre on Sat the 25th of March. More details to follow soon.

DL needs to arrange event insurance, and asked is anyone knows how to arrange this? MA advised we might get the insurance under existing events insurance. DL asked MA to check if WHW can get cover for a day event. MA stated that risk assessments would need to be carried out – DL and MA to discuss this further.
MA suggested it would be useful if Elise could email her a five sentence summary of the event.
 

  1. Pump Track: GM stated that the Pump Track is getting a free container from the Rock up Ride Program. They are awaiting permission to store this at the pump track, need confirmation of where the container will be situated and length of time it can stay there.
  1. Any other Business: GM stated that a venue is required for the 1st Aid course being run by Simon Wells on 21st and 22nd of January. MA will ask the Yacht Club.

GM stated that an evening for a Junior Leaders meeting, needs to be face-to-face and not online. Provisional date of 20th December, if this doesn’t suit then move to 10th January.
MA advised that there will be a new person running the bile kitchen from January; the bile kitchen could help with basic bile maintenance course; GM suggested this be revisited in January.
JP advised the club has been working with SAMH and Scottish Cycling to train mental health champions and have been encouraged to sign up to a mental health charter and include this on our website – all agreed and JP to take this forward.
LW asked if it mixed Bike and Blether rides could be arranged to encourage men to join the rides, all agreed – NC has volunteered to develop this.
MA advised that Affiliation for the club has now gone to British Cycling, DL thanked everyone involved with this and especially MA. 
 

  1. Bank Account: GB advised that the account currently has £12500 and that £2500 has specifically been marked for training Mountain Bike Leaders. GB advised that Scottish Cycling gave the club funding for this.
  1. Next meeting: this is scheduled for 7.30pm on Tuesday 7th February at NC’s house.

 
ACTIONS:
 

  • DL to email Claire Abernethy a reminder for Trail Maintenance Day
  • GM and DL to ask Lance, Leon and Stewart if they’d like to arrange Laggan on 26th Feb
  • GM to send CP training links to all leaders
  • JP and EM to discuss social media/blog/race results rolls and responsibilities
  • NM to create list with Junior Reps and feedback to Committee
  • DL to email Emma, NM and Vince re time Trials
  • DP to get lights for night rides
  • JP to speak to Elise re getting the SAMH/Scottish Cycling video played at festival
  • MA to check event insurance for festival
  • MA and DL to discuss risk assessments for festival
  • MA – to ask Yacht Club if the 1st Aid course could be held there
  • JP – to take forward adding Mental Health Champion info to website/Facebook
  • LW to make a Bike and Blether Facebook page up asap
  • NC – to develop the mixed Bike and Blether social rides
  • ALL – revisit the Bike Kitchen assisting with basic bike maintenance

Happy Riding 

committee meeting minutes 27th september 2022

Present – Norman Clark, Norma Gregory, Doug Little, Mark Clark, Dave and Jacqui Parfitt, Gregor Muir, Gill Barnes, Marian Austin.

Apologies – Steve Bradley, Ian and Ailsa Pooleman.

Fiona Gunn

  • Jacqui is going to put together a little piece in memory of Fiona and all that she has done for the club and cycling in general. This will go in a newsletter to go out this week and on facebook. She is going to check with Davie Gunn first that this is ok.
  • All entries from this year’s Fort to Fort will go to MacMillan Cancer support in memory of Fiona.

Fort to Fort

  • Planned for Sunday the 30th of October.
  • Doug has belatedly put in an application for it to check that all parties involved are happy with it. No problems are foreseen though for what is essentially a social event (with some competitiveness thrown in!)
  • Bridget and Doug have been in contact with Stewart Eastaugh  (environment – development and active travel officer) to see whether we can either get the footbridge at Bridge of Oich open or remove the barrier on the footpath across the road bridge. Stewart is keen to help but no progress has been made yet. It was felt by the committee that we need to pursue this further.
  • To avoid having to cross and then re cross the road at Bridge of Oich it was decided to run the race in reverse this year, so starting at Fort William.
  • Sign on will be in the Moorings car park from 10.30 until 10.45 with the first riders leaving at 11.00.
  • The course will finish at the top Lock at Fort Augustus.
  • Riders will be asked for a minimum £5 donation to take part in the event. This will be donated to MacMillan Cancer support.
  • As per last year, rather than being run as a race this will be a “club ride”. We shall still provide timing so that riders can compare their times against each other, and against previous years. Riders will be covered for third party liability by Scottish Cycling. It would be good to remind riders that for this event, and other events that the club runs, that they should consider joining Scottish Cycling if they require more comprehensive insurance.
  • Doug will sweep at the back on his e-bike. It was decided that we did not have to have a sweeper van as most people will be able to call on their own back up.
  • We need to advertise for someone to do timing and for marshals.
  • As there are plenty of places to eat at Fort Augustus, we shall not supply refreshments at the end although anyone providing tray bakes would not be turned away!

AGM

  • Thursday the 3rd of November at 7.30 at the Highland Soap factory.
  • This will be advertised in the newsletter to go out at the end of this week. The agenda will follow slightly later (needs to be out 3 weeks beforehand).
  • The bike track AGM will follow immediately after.
  • The club will pay for a drink of choice and cake for all attending.
  • Awards

           – Most Improved Downhiller  –  Sorley Swabey

           – Most improved Lady – Sam Potter

           – Most improved Junior male – to be decided

           – Most improved junior female – to be decided

           It was agreed that the kid’s trophies would be presented at the final kid’s club session of the year.

  • Presentations

          – Doug will do a chairman’s report (including a kid’s club report)

          – Gill will do a treasurer’s report

  • Committee positions

 – Doug is definitely standing down as Chairman at the end of next year. Dave has said that he                                    would be willing to take over.

  – Doug will check with the current committee who is willing to stay on for next year.

   – We definitely need to find someone to be minutes secretary and be proactive in getting

    information out to members through newsletters, social media etc.

  – We also need to find a junior rep.

  • Subscriptions for 2023 – It was agreed that, as the bank account is healthy enough, we would keep the subscriptions the same.

         – Juniors  £8.00

         – Senior £17.00

         – Family £28.00

         – Small Family (it was agreed to keep this) £24

Winter League

  • Marian has put together a provisional schedule of dates for this year’s Winter League. Exact venues and dates are still to be decided.

        Sunday 20th November – possible enduro.

        Sunday 4th December

        Sunday 18th December – Xmas Handicap (thanks Andy!)

        Tuesday 27th December – Hopefully the Claire Mackintosh memorial.

        Sunday 15th January

        Sunday 5th February

        Sunday 26th February

        Sunday 19th March

        Sunday 23rd April – possible enduro.

  • The best 5 out of 8 races will count towards final table standings.
  • Anyone completing 3 races will receive a Wheelers buff.
  • Kid’s club races may not be possible at all the venues and will be organized separately by the kid’s club.
  • We need to check with Spook and Nevis Range about whether we would be able to use the enduro timing equipment at Wolftrax (and at Nevis Range!)

Bike Lights

  • It was agreed that we would buy 4 handlebar mounted lights @ up to £80 each. Gregor will keep a hold of these to lend out. We will buy 2 from each bike shop.

Bike Festival

  • We are still awaiting confirmation as to whether we shall get funding for this (should come in the next week.)
  • The provisional plans are;

Friday the 24th of March – Film Night at the cinema in town.

Saturday the 25th of March – a day of fun filled family friendly biking (and non biking) activities                                                                                 at Caol Community Centre.

 Sunday the 26th March – Bike sale at The Auction Mart followed by led rides around Nevis Range with Wheelers and foxes leaders and World Championship biking ambassadors.

  • The Fort William Foxes are really keen to be involved with organizing all of this and Elise Macgregor has agreed to take on the chief organizing role.

Kid’s Club

  • Will run up until the beginning of December before stopping for the winter.
  • Stefan and Mandy have been investigating the possibility of having a residential at Glentress and Innerleithen in the spring.
  • Daniel Parfitt, Kai Frost, Cole Jackson, Finn Forsyth and Joseph Tait are hopefully going do their Level 1 Leadership course with Mike Pescod and Mark Clark in November.
  • We would be hopeful of doing another level 1 course in springtime for adults and Kid’s ( ideally, seperately and not mixed together)
  • Mark Clark is going to check whether people can do the level 1 on an e bike.
  • Doug will check with Simon Wells at Highland First Aid about the possibility of putting on a first aid course for those doing their Level 1 and any other leaders whose first aid qualification has lapsed or is about to lapse. In the future it would be good to alternate providers of first aid courses for the club.

Scottish Cycling Mental Health Ambassadors Project.

  • Jacqui Parfitt, Linzi Beckett and Lorraine Whelan have done their first tutorials on the road to becoming club mental Health champions.

Scottish Cycling Rock up and Ride project.

  • We are planning on taking part in this pilot program. In the initial phase 50 bikes and equipment would be provided for primary school kids who do not have a bike.
  • In return for signing up, the club would receive £2500 to help develop new leaders and a shipping container to store bikes (this is ours to keep)
  • Bridget is doing the bulk of the organising for this project – many thanks!

Lochaber Trail Association

  • Mark Clark is the new chairman and there are 6 new committee members.
  • Mark is keen to organize a Wheelers Led Trail building day.
  • Mark informed us that there are plans to clear access for the Strone trails by the end of October.

Bank Balance – £9500

Next Meeting – The AGM

COMMITTEE MEETING MINUTES -AUG 15TH 2022

West Highland Wheelers Committee Meeting – Monday the 15th of August.

Present – Doug, Gregor, Norman, Norma, Dave and Jacqui.

Apologies – Marian, Steve.

Matters arising from the last Meeting.

  • The buffs have arrived. As agreed, they will be held over to be used for next years’s Winter League.
  • Doug still needs to try to organise some First Aid training and Level 1 and 2 coach training courses.
  • Gregor will get in contact with Ben Cathro to see what (if any) availability that he has for doing some club coaching later in the year.
  • A newsletter needs to go out soon to keep members updated as to what is going on in the club. Doug will work on drafting this.
  • Jacqui will contact Shaun to make the option of small family membership (1 adult and 1 child) available on the website. This membership will cost  £24 Which is a £1 discount off the individual price of 1 adult and 1 Junior added together. Jacqui will also write something about membership to go on the newsletter reminding members about the new rolling system and what they need to do.

AGM.

  • Possibly to be held at the Highland Soap Factory.
  • Ideally, it would be good to hold it on Thursday the 3rd of November.
  • Doug will liase with Mandy about about this.
  • Gregor asked if the bike park AGM could be added on at the end, as has been done in previous year. It was agreed that this would be fine.

Time Trials.

  • The last Time Trial of the season is the Commando Memorial tomorrow.
  • The committee would like to give a big thanks to all those who have helped with the running of this year’s events. Special thanks to Emma, Al and Dave.

Fort to Fort.

  • Planning to hold this on Sunday the 30th of October.
  • Doug to double check with Great Glen Events that everything is ok with this date.
  • In order to try to avoid crossing and then re crossing the busy main road at Bridge of Oich, Doug and Gregor are going to investigate an alternative off road route from Fort Augustus to Bridge of Oich.

Winter League.

  • Doug to liase with Marian as to whether she is happy to organize a provisional schedule of races as  in previous years.
  • Steve is provisionally happy to run an enduro and would like to possibly do it at Wolftrax.
  • It was discussed that it might be a good idea to have 2 enduros this year – one to kick off the series and one to finish it. If Steve does one at Wolftax, Gregor and Doug could possibly do one at Nevis Range.
  • It was suggested that Leon might be able to hold a race at Roy Bridge using the trails that Ruari is building (if they are ready of course).

Kid’s Club.

  • Restarting on Sat the 27th of August and running for 6 weeks up until the October holidays. Restarting after the holidays and running for another 6 or 7 weeks before stopping for the Winter.
  • Doug to check with Mark Clark about the possibility of him running some Coach Level 1 and 2 training courses and assessments.
  • At the moment we have a number 16 year olds possibly interested in getting their level 1 qualification – Daniel, Cole, Joseph, Josh, Cammie, Finn and Riley.
  • In order for coaches to keep their first aid qualifications up to date, Dave is going to check with Mark Fair about the possibility of running a Muddy Medics style course up at Nevis Range later in the year. Possibly in November time. It might be good to investigate options to do this over 2 separate days rather than one weekend. Doug will also liaise with Simon Wells as to what availability he has for coaches to book on to his regular courses.

Wednesday Nights.

  • The current schedule finishes at the end of August.
  • The night at Inchree was much enjoyed and has been requested again. Other possible venues suggested were Invergarry (possibly asking if Vince would be around to guide), Glenachulish, and Strone (starting from the large car park where Mark started his Winter League race last year)

Community Cycling Events Fund.

  • Funding up to £8500 is possibly available from this fund to help run a festival aimed at getting new people in the community out cycling and to celebrate next year’s World Championships.
  • This would need to be spent before the 30th of March.
  • Doug has had provisional discussions about this with Event Scotland and With Nevis Range. He needs to follow up on these discussions asap.
  • One thing which was put forward in an initial application made to the fund was the possibility of getting “newish” riders up to do the Blue Doon so that they could get a chance to experience doing a track starting close to where the World Champs will start. Bearing in mind the unpredictability of the weather and the worry of taking “newish “riders on a tricky and exposed track it was decided that this might not be such a great option. It would perhaps be better to investigate getting uplift to take people to some of the lower tracks.
  • If we do go ahead with organizing a festival, it would be good to use part of the funding to pay someone to help organize the event. Elise at Nevis Range was suggested as someone who would be a good person for this.
  • If we do go ahead with this, then we need to appoint a festival organizing committee. It would be great to have Bridget involved with this.

Scottish Cycling’s Rock Up and Ride Programme.

  • This is a new initiative from Scottish Cycling. Its aims are “ to deliver the Scottish governments manifesto commitment to give every child in Scotland who doesn’t have a bike a bike. The programme provides the bikes, a helmet, lock and gloves to each participant, along with a development grant for the participating club, and funding to allow the coaches to be paid to deliver the sessions.”
  • It was agreed that, as we are currently slightly struggling to find enough coaches for what we do at present, it might be worthwhile applying to this fund to help with Active Schools sessions. Doug to liase further with Bridget about this.

Scottish Cycling’s Bike and Blether Project.

  • James Brasher has been in contact with Jacqui about this project. The aim of the project is to support the mental health of club members, as well as to create a positive mental health environment for other who might want to join a club. In conjunction with the Scottish Association for Mental Health ( SAMH) they are aiming to provide some training ( online we think) to create a network of volunteer Mental Wellbeing champions from within clubs.
  • Jacqui is going to get in touch with James to find out more about the training and also about a potential Bike and Blether week that they are proposing. Once we know more then we shall send the info out via facebook and a newsletter to find out who might be interested.

Saturday Social Rides.

  • The aim would be to formally start these up again on the same day as Kid’s Club starts up again i.e Saturday the 24th of August.
  • Need to be advertised on facebook and in the bike shops.

Bike park.

  • Funding is in place to enable Velosolutions and Concreate to start phase 1 ( construction of the park and lights) in February next year. The aim is for it all to be finished and open by the end of May and for there to be a formal opening during the World Champs in August.
  • Gregor is keen to get fresh faces on the Bike Park committee.

Newsletter/social media etc.

  • There is definitely a need to find someone willing to take on the newsletter/social media role in order to get info out to people sooner.

Next Meeting – Tuesday the 27th of September at Norman’s house @7.30